Environmental guidance for your business in Northern Ireland & Scotland

How to complete a consignment note

How to complete a consignment notecompleting documents

The consignment note has 5 sections , A - E.

You will start by completing sections A and B on the top sheet. A carbon copy will be produced on the sheets below

You should complete a consignment note in BLOCK CAPITALS

Section A: 

You need to complete this part with the following information:

Name and full address of:

  • where the waste will be removed from
  • the producer of the waste, if different
  • where the waste will be taken to.

Tick the box to show it is a single movement, a succession or a carriers round.

Then add:

  • the date of the movement, or first date when the waste will be removed and the final date if it is a succession of movements.
  • Your name and signature, company details and the date.
  • Your contact number – in case of problems

Section B: Description of the waste

(You as the consignor complete this)

You need to include a full description of the waste to be collected:

  • Whether it is liquid, solid, powder, sludge, mixed or gas.
  • The colour of the waste
  • The total weight of waste to be collected and the type of container(s)
  • List the components of the waste and the concentration (%)
  • The hazardous property of the waste (HP1-HP15)
  • The process that produced the waste.

If the waste is made up of a number of different types of waste, then you must supply details of all of them, if necessary, on a separate sheet.

If separate sheets are used this must be recorded on the Consignment Note and the sheets must have the correct code added to each sheet.

Section C: The Carriers certificate

This section is best completed by the waste carrier when the waste is collected.

This will have details of the:

  • Carriers registration number, or details of an exemption
  • Vehicle registration number

Section D: The Consignors certificate

(You as the consignor complete this)

You should complete this section on the day of the collection, once you are satisfied that the details in sections A, B and C are correct.

(In Northern Ireland, if the producer is not the consignor, then the producer should sign off section D)

It should have:

  • Your name, signature, and details of the company you work for.
  • The date of the collection.

Section E: The consignees certificate (at final destination)

This section is completed by the site that receives the waste from the carrier.

They will check all the previous sections then add details of the waste, the vehicle delivering the waste, their own authorisation/licence/exemption and the type of waste management operation they carry out.


A consignment note will have five sections.

  • You (the consignor) will complete sections A and B before the collection takes place.
  • The waste carrier will complete section C when the waste is collected.
  • You (the consignor) will then sign section D to confirm all the details are correct.
  • The final section (E) is completed at the final destination of the waste.
  • You will then keep the Green copy for your own records.

(In Northern Ireland, if the producer is different from the consignor you will also take the BLUE copy for their records)

The waste carrier will keep the remaining three copies.


In this Guideline

What is Hazardous/Special Waste and who is involved in its transfer?

What you need when hazardous/special waste is removed from your site

PRE-notification of movements of hazardous/special waste

What does a consignment note look like?

Different types of collection for hazardous/special waste

How to complete a consignment note


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